Luing Cattle Society Rules
LUING CATTLE SOCIETY LTD RULES, REGULATIONS & BYE-LAWS
1. Applications for Membership must be notified to the Council.
2. The Annual Subscription will be fixed each year by the Council and will be payable on 1 January in each year. No Life Membership will be available. The subscription at present is £50 including VAT.
3. Only Members will be eligible to enter cattle in the Society's Herd Book or to sell cattle at a sale held under the auspices of the Society.
4. The Council will have the right to terminate the Membership of any person who does not abide by the Rules of the Society.
5 Any Member not paying his or her subscription within two months may, at the discretion of the Council, lose his or her rights as a Member.
6. The Society in General Meeting shall be entitled to elect any person to be an Honorary Member, but only on the recommendation of the Council.
OFFICE BEARERS AND COUNCIL
7. The Office Bearers of the Society shall consist of the Chairman, Vice Chairman, Immediate Past Chairman, and Secretary and Treasurer. The Offices of Secretary and Treasurer may be held by one person. The Secretary and Treasurer shall have no vote at Meetings of the Council.
8. The Council of the Society shall consist of the Chairman, Vice Chairman, Immediate Past Chairman and such other Members of the Society as may, on the recommendation of the Council, be elected at a General Meeting of the Society, up to a total maximum of fifteen.
9. At each Annual General Meeting of the Society, the Members shall appoint the Office Bearers who shall hold office for two years. Any Member of Council elected at a General Meeting shall serve on the Council for a three year period. A retiring Member of Council shall not be eligible for re-election for a period of one year.
POWERS OF COUNCIL
10. The business of the Society shall be governed and conducted by the Council who shall have full power to manage and regulate the same, subject to the directions, if any, given at the Annual General Meeting. The Council shall have the power to appoint committees consisting of one or more of their number for any purpose which the Council thinks fit and may delegate to such committees any power it thinks fit.
11. No person shall be elected as an Office Bearer unless his/her appointment is recommended by the Council.
12. Any casual vacancy occurring in the Office Bearers or Council may be filled by the Council, and the Office Bearers so elected shall retire at the next Annual General Meeting but shall be eligible for re-election.
13. The Council shall meet on the summons of the Chairman or Secretary, at such places as may be considered most convenient, and as often as occasion shall require. Six members plus the Chairman or Vice-Chairman shall form a quorum.
14. The duties of the Council shall be to attend to the general and financial business of the Society, the election of Members and to deal with all matters concerning the Society, arising between the Annual General Meetings, not required by these Rules or by law to be carried out by a General Meeting. The Council shall also be responsible for the scrutiny of entries and for the publication of the Herd Book and shall have power from time to time to draw up Rules embodying the qualifications which animals must possess to entitle them to entry, and otherwise regulating the matters concerning the Herd Book.
15. A resolution in writing signed by all the Members of the Council for the time in the United Kingdom shall be as effectual as if it had been passed at a meeting of the Council duly convened and constituted.
16. The Council, by not less than a two-thirds majority, and with the approval of the Chairman, shall have the power to expel any Member for any cause which shall appear to the Meeting of the Council to require such action; it shall not be necessary for the Council to assign any reason for such expulsion, and all persons so expelled shall thereupon cease to be Members, and to have any interest in the Society or its concerns.
MEETINGS AND ACCOUNTS
17. The Annual General Meeting of the Society shall be held not later than 31March in each year at which the audited Accounts for the year to the preceding 31 October will be submitted. Council Meetings shall be held at other periods of the year as may be agreed by the Council or in accordance with Clause 13 hereof.
18. Only Pedigree bred Luing Cattle shall be eligible for entry in the main Herd Book.
19. Females found, on inspection by representatives of the Council, to be of a Luing type and to be a minimum of 75% purebred Luing will be entered in Appendix 'B' of the Herd Book. Heifer calves by Luing Bulls from cows listed in Appendix 'B' will be eligible for entry in Appendix 'A' of the Herd Book. Heifer calves by Luing Bulls from cows listed in Appendix 'A' will be accepted for full recognition in the main Herd Book. Bull calves can only be registered from pedigree registered cows, not from either Appendix 'A' or Appendix 'B' cows.
20. SimLuing registrations will be accepted from members of the Luing Cattle Society. To be eligible for entry into the Sim/Luing register, heifer calves must be out of Pedigree or Appendix A Luing females registered with the Luing Cattle Society and sired by a Simmental bull registered in the herd book of the British Simmental Cattle Society Ltd.
21. Each Herd Book year will end on 31 December. An Annual Herd Return Form will be sent to every breeder which will be used to update the cow herd as at 31st December. A birthing summary form will be used to enter all calves born in that year. These forms must be returned to the Secretary by 28th February the following year. Pedigree certificates will be issued for all animals entered into the herd book. A Herd book number preceded by: L indicates pedigree Luing bull P indicates pedigree Luing female A indicates Appendix A Luing female B indicates Appendix B Luing female C indicates registered Sim/Luing female (P) after the name indicates that the animal is naturally polled
22. Calf entries are charged on a sliding scale based on the number of cows held on Society records for each herd at the end of the year. (This includes full pedigree and Appendix A & B cows). 1 - 25 cows in herd .............. £8.50 per cow 26 - 50 ............................... £8.00 51 - 100 ............................. £7.50 101 - 250 ............................ £7.00 250 plus .............................. £6.50 (plus VAT at standard rate on all Herd Book entries) Any registrations received after 28th February will be charged double fees. Any animal over 2 years of age can only be considered for Appendix B. Where Sim/Luings only are registered, a maximum of £9.50 per heifer will be charged for up to 15 calves, 16 or more calves will be charged at £8.00 per heifer
23. The Herd Book shall be under the control of the Council who may regulate its form, the rules governing acceptance of entries, its time of issue and nature and form of contents.
24 The Council may exercise its power to delete an entry from the Herd Book if the Council has been satisfied by documentary and other evidence put before it that, for any reason, an animal has been wrongly entered.
25. A Department of Agriculture UK tag is the accepted identification for registration. In addition, each Herd may use a three letter Herd Designation plus a year letter (announced by the Society each year) and an individual number for management purposes. The Society does not insist on tattooing but it is encouraged. Tattooing should be carried out in the inside of the calf's left ear, with the Herd Designation letters being on top and the year letter and a sequence number below. In the case of calves for entry in Appendix 'A' or 'B' of the Herd Book, a letter 'A' or 'B' should be tattooed after the year letter and number.
26. The Council will take steps to ensure that all animals qualified for entry in the Herd Book are properly tagged, before they are entered therein. The Council shall each year consider the Regulations governing the registration of entries therein and shall cause the Regulations to be kept up-to-date and, if thought to be desirable, shall issue instructions to the Members and Breeders from time to time.
27. The Council will accept cattle for entry in the Herd Book, bred by artificial insemination on viewing of the AI Certificate.
28. No bull can be sold at a Pedigree Luing Bull Sale until it has been inspected by an appointed Representative of the Society, and has been accepted as conforming to the standards as laid down by the Society. Breeders must apply to the Society for this inspection by 31st August each year. Late application will incur a penalty fee. Bulls will be inspected as soon as is reasonably possible and at that time the dam should be made available on a hard standing for classification.
29. Breeders are encouraged to present all bulls intended for pedigree use for inspection. When the bull passes inspection the pedigree certificate will be stamped indicating that it has been approved by the Society.
SALE OF CATTLE
30. The Society will, as the Council thinks necessary, hold Sales which will be run under the auspices of the Society. At the Annual Sale, run under the auspices of the Society, all bulls and heifers must be over 12 months of age and must pass inspection by representatives of the Society. Inspectors will reject any animal not reaching high standards of the breed in size, conformation, quality and presentation. Any animal with a black nose will be rejected. Bulls must measure a minimum height of 52 inches at the shoulder and have a minimum scrotal circumference measurement of 36cms for the years 2017 and 2018 - thereafter the minimum will be increased to 38 cms. The right of inspection by a Society representative at other Sales held under the auspices of the Society is reserved. Reference should be made to Sale Catalogues regarding warranties given with bulling and in-calf heifers and time limits for notification.
31. The Society will support showing and will donate prizes where it is considered that it will benefit the breed. The Society will also encourage or hold demonstrations of Luing Cattle.
32. The Society will charge £10.00 for an Export Certificate issued after an animal is purchased at a Society Sale and £20.00 if purchased privately. These charges are all subject to VAT at the standard rate.
ALTERATIONS OF RULES, REGULATIONS AND BYE-LAWS
33. The Society shall have power at its Annual General Meeting or any adjournment thereof to enact, renew, alter or add to the foregoing Rules, Regulations and Bye-Laws but no change, either by way of addition or alteration, shall be made except with the approval of not less than two-thirds of the Members attending such meeting, and no motion having for its object the enacting, renewing, altering or adding to the foregoing Rules, Regulations and Bye-Laws shall be competent unless twenty-one days' previous notice in writing has been given to the Secretary who shall in the Notice calling the Meeting, intimate such motion.